Permitted Digital Tools & Services

How do I get an add-on/app/chrome extension allowed for use by learners?

Key Terms

  • Digital Tool - for the purposes of this guide, the term "digital tool" will be used as a generic term to describe Google Chrome Extensions, Google Add-Ons, Play Store Apps, IOS Apps, Windows PC Software, Web Apps and services such as websites which require user account/sign in.

  • DPIA - means Data Protection Impact Assessment. A DPIA, in our case, is the process used to assess whether use of a proposed digital tool risks contravention of data protection legislation. This is generally around the communication and storage of personal data of our learners. Where there is risk, it assesses whether it is adequately managed. This is important because when asking learners to use some digital tools we may become the "data processor" or "data controller" as defined by the Information Commissioners Office UK.

  • Google Account - refers to the Stirling Council provided Google account with an suffix, used to access various Google services and sign in to Chromebooks or the Chrome web browser.

Staff use - Staff Google accounts are not subject to restrictions re. digital tools which can be installed/accessed. This will allow trialling of tools which may be of educational benefit before completing the DPIA process to allow access for pupil accounts. When installing /accessing digital tools via their Google accounts, adult users are individually responsible for confirming whether they are happy to accept the developer’s privacy policy. Google apps, extensions, add-ons etc. install to the user's account, not the device. As such, staff must not allow pupils to use their staff account to access digital tools which have not been approved for pupil use through the DPIA process.

Pupil use Digital tools may only be installed on pupil accounts if they are on the approved whitelist (see below). Some digital tools - Chrome Extensions, Play Store Apps, Google Add Ons are blocked by default and only accessible after being whitelisted. However, web apps or website based services which require a user account/sign in are not blocked by default but still require a DPIA to be completed before use. Use of websites which do not require pupils to sign in or share data (e.g. images, video, personal details) will not require a DPIA to be completed.

To have a digital tool added to the whitelist for pupil use, staff should follow this procedure:

  1. Copy and complete the DPIA request form, include as much detail as you can

  2. Email the completed form to, with your sector Digital Lead CC'd into the email:

  1. Wait for a reply from the data protection team - if the digital tool is approved you can instruct the pupil/pupils to download the app to their device (instructions at bottom of page)

Permitted Digital Tools for Learners

The whitelist below identifies digital tools which have passed the DPIA process and are permitted for learner use. This list is maintained by the Stirling Council Digital Leads, use contact details above for any queries.

Literacy Tools

Whitelist Sept 2020 for website

Mathematics Tools

Whitelist Sept 2020 for website

Science Tools

Whitelist Sept 2020 for website

Imaging & Design Tools

Whitelist Sept 2020 for website

Video Tools

Whitelist Sept 2020 for website

Utility Tools

Whitelist Sept 2020 for website

Classroom & Communication Tools

Whitelist Sept 2020 for website

Music Tools

Whitelist Sept 2020 for website

Chrome Extensions add into the
Chrome Browser

Google Play installs standalone apps

Some websites can install Web Apps that act like standalone apps