Permitted Digital Tools & Services
How do I get an add-on/app/chrome extension allowed for use by learners?
Digital Tool - for the purposes of this guide, the term "digital tool" will be used as a generic term to describe Google Chrome Extensions, Google Add-Ons, Play Store Apps, IOS Apps, Windows PC Software, Web Apps and services such as websites which require user account/sign in.
DPIA - means Data Protection Impact Assessment. A DPIA, in our case, is the process used to assess whether use of a proposed digital tool risks contravention of data protection legislation. This is generally around the communication and storage of personal data of our learners. Where there is risk, it assesses whether it is adequately managed. This is important because when asking learners to use some digital tools we may become the "data processor" or "data controller" as defined by the Information Commissioners Office UK.
Google Account - refers to the Stirling Council provided Google account with an @stirlingschools.net suffix, used to access various Google services and sign in to Chromebooks or the Chrome web browser.
Pupil use – Digital tools may only be installed on pupil accounts if they are on the approved stirlingschools.net whitelist (see below). Some digital tools - Chrome Extensions, Play Store Apps, Google Add Ons are blocked by default and only accessible after being whitelisted. However, web apps or website based services which require a user account/sign in are not blocked by default but still require a DPIA to be completed before use. Use of websites which do not require pupils to sign in or share data (e.g. images, video, personal details) will not require a DPIA to be completed.
To have a digital tool added to the whitelist for pupil use, staff should follow this procedure:
Copy and complete the DPIA request form, include as much detail as you can
Email the completed form to firstname.lastname@example.org, with your sector Digital Lead CC'd into the email:
Early Years Susan Goodman email@example.com
Primary Andy Edwards firstname.lastname@example.org
Wait for a reply from the data protection team - if the digital tool is approved you can instruct the pupil/pupils to download the app to their device (instructions at bottom of page)
Permitted Digital Tools for Learners
The stirlingschools.net whitelist below identifies digital tools which have passed the DPIA process and are permitted for learner use. This list is maintained by the Stirling Council Digital Leads, use contact details above for any queries.
Chrome Extensions add into the
Google Play installs standalone apps
Some websites can install Web Apps that act like standalone apps